1.) Rent a Tent for an All Outdoor Location
If you are planning your wedding to take place where shelter is not readily available the most sensible idea is to plan for the worst by renting a large tent where both your ceremony and / or reception can be held. Even with great weather a tent provides shade for you and your guests and protection against wind and other elements.
2.) Consider Wedding Insurance and Keep a Phone Number of a Restoration Clean-Up Crew Handy
An event like a wedding can get quite expensive and while emergency situations don’t happen often they do happen! A few years back when the Platte River overflowed it’s banks here in Colorado quite a few wedding venues in the vicinity of the river lost their structures and or access to their venues by bridges washing out and more. Lots of couples ended up rushing to find new locations to hold their event since many guests had already bought and paid for their plane tickets to attend. Event insurance would alleviate the stress of coming up with money for new deposits on locations, because not all venues are quick to refund money in a timely manner. I also attended a wedding once where the entire facility flooded due to a quick and large rain storm. The groom had just happened to work for a restoration company and called his boss to have them come and clean up the hall so the party could continue. They had the whole facility cleaned up and back up and running for dinner and dancing in under an hour! Wow! While I know not everyone might have the same sort of pull with a restoration company, keeping a number of one near your venue close just might come in handy.
3.) Contingency Plan Information
If you have a back-up indoor location planned for if the weather is bad, it’s important for guests to have that information in advance. Including that information with the invitation is a great idea especially if the location is not on site to your original wedding location. If the venue doesn’t have an indoor location for a ceremony ask them for suggestions for places to use as a back-up plan nearby. Some ideas are non-denominational churches, clubs like Elks, VFW, or even a hotel with a nice lobby area. Paying a small fee to reserve a back-up location might be worth it even if you don’t end up using it.
4.) Write Out a Delayed Timeline of Events
Be sure to schedule enough time for each event planned that there is a little wiggle room for delays. Colorado is notorious for quick rain storms that blow over in a short amount of time. Write out a delayed time-line that maybe skips some reception events that are not overly important to you so that you can have a little extra time if a ceremony has to start 30 minutes late due to a rain storm. Give this timeline to someone in charge of helping so you can relax on your big day.
5.) Make Your Make-Up Rain Proof
Use waterproof mascara which will not only help keep your face looking fresh in bad weather, but in case you get a little teary eyed! Ask your make-up artist and hair stylist if they are flexible and can stay for touch-ups even if it’s just for some quick touch-ups right after the ceremony before you do your formal photos. I know most couples only allow for a short amount of time to do photos between the ceremony and reception so ask the make-up artist to stay and apply touch-ups where you are doing the photographs at rather than have you go all the way back to the “getting ready” room. It may not seem like a lot of time, but doing this can save 20-30 minutes of time.
6.) Scout Out Some Locations to Do Photographs If it Rains
Overhangs with decorative elements, Indoor staircases and more all work great for spots to take photographs if the weather isn’t cooperating. Be a little flexible with your photography timing as well. If for instance it starts to downpour right after you say “I do” and everyone goes rushing into the reception hall take a moment to go greet your guests while you wait for the rain to subside and then venture out to do your photos when the clouds have passed and maybe opt to do all the family group photos indoors so grandma doesn’t freeze!
7.) Bring Items to Help Facilitate an Outdoor Ceremony & Outdoor Photos in Bad Weather
Umbrellas make for cute props in wedding photos along with colorful rain boots. Some rental companies might even rent a lot of them for all of your guests. Ushers can be in charge of handing them out if dark clouds are looming. Have the men in your wedding party be gentlemen and let the ladies wear their suit jackets (also makes for a cute photo). If you are concerned about your dress getting dirty bring a white sheet or white plastic bag that can be tucked under the dress after it is fluffed out for photographs. Also include a tide pen in your bridal emergency kit to get out mud stains (I had to use this at my own wedding!) If your wedding is more of a “do it yourself” type of event make sure you bring a pile of towels to wipe down chairs if one of those quick rainstorms passes through and assign someone to help coordinate helpers to do that should you need it.
8.) Smile and Don’t Despair!
Cloudy skies make for really even lighting for photography. Guests don’t have to squint in photos and dramatic clouds, rainbows and more can add a depth to your wedding photos you wouldn’t otherwise have had. If you are flexible there will almost always be a time when the rain stops long enough to get some amazing photographs! And hey, they say it’s good luck if it rains on your wedding day!!