Michelle & Wade’s beautiful garden ceremony at Brookside Gardens Event Center in Northern Colorado.
1.) Purchase Wedding Insurance – I’ve mentioned this in one of my other wedding ideas posts, but thought it was worth mentioning again especially for weddings being held in the colder months in Colorado. What if a blizzard hit our state and nobody was able to get to your venue! You’d probably want to be able to reschedule your event and good insurance would help with that. Make sure to go over all the terms and conditions to make sure your insurance would cover all scenarios and know the cancellation policy of all your vendors.
2.) Do something unique for guests that goes along with the Season such as hay or sleigh rides, provide a ski weekend, or Snowcat rides! Think memorable activity for a wedding that guests will really enjoy!
3.) If you are going to try and still have an outdoor ceremony in Fall or Winter provide blankets for guests to cozy up in and/or umbrellas in case it rains or snows.
4.) Provide warm drink options such as cider or hot cocoa! – A cup of hot chocolate welcoming you as you come in from the cold is always welcomed… instead of a candy bar do a hot chocolate bar with a bunch of different toppings!
5.) Plan your event around the Christmas holiday and save money by using the venue’s decor and how they decorate for holiday parties! This would be great for someone who really loves the color red or just Christmas in general!
6.) Speaking of the holidays… You can even do holiday themed guest favors such as an ornament with your name and wedding date on it, or snow globes, or how about personalized coffee mugs to go along with the hot cocoa bar!
7.) Provide transportation to and from hotels where you have rooms blocked for your guests. While it’s always nice to provide this service to keep guests from drinking and driving, it’s even better to not have to worry about driving on yucky Winter roads if you don’t have to!
8.) Plan indoor back-up spots for photographs in case the it’s too cold outside to do very many photos. A nice fireplace makes for a great background or other architectural features. Also use holiday lights to your advantage for some creative night shots!
9.) Think cold weather items when planning wedding party gifts… Matching scarves, gloves, muffs and shawls work as great presents and will look great in your wedding photographs.
10.) Don’t be afraid of the snow! Some of the advantages of an off-season wedding is that some vendors might offer discounts. Snow is pretty cool (pun intended) looking in photographs and at least your wedding party won’t be sweating in a tuxedo in the hot Summer months! And you can always take off someplace warm and with a beach for your honeymoon!
A wedding we did at the Timber Lodge in Keystone, Colorado was just published on Borrowed & Blue’s blog. To see it check it out by following the link below:
1.) The day goes by so quickly and afterwards you will look back on it and say “What just happened!” While photos are a beautiful memento to hang on your wall (and being a photographer I totally understand the appeal) the only way to remember all of the details in living sound and moving pictures is through video coverage.
2.) It’s a great way to share your event with friends and family who could not attend. Most video companies also will now provide a highlight clip to share via the internet so you don’t even have to worry about getting your copy back from grandma!
3.) To view things that happened behind the scenes. The couple usually choose to get ready in separate rooms. Family and friends are maybe doing all of the decorating while you are getting ready. If you truly want to see what’s going on in areas you wouldn’t otherwise be present during then hiring a videographer or two videographers (to make sure you see the preparation of both the groom & the bride) to capture your event will ensure every moment gets covered.
4.) Capturing special people in your life on film! I’ve been married long enough to know the benefits of having had a videographer at my own wedding. Having footage of people who have passed on or who were young children, but are now all grown up is amazing. It’s truly a way to bring the memory of someone special back to life.
5.) Having a Pro shoot your video helps to make you the Star that you are! We know the right angles to shoot at, what events must be included, and not to mention professional editing gives it a more finished look like a cinematographic movie! I’ve also been the photographer at events where “Uncle Bob” was doing the video… sometimes it can work out, more often than not though issues happen… and here are some that I’ve seen: Oops, I forgot to charge my camera battery, didn’t bring the camera cords, don’t have a tripod so the camera is hand-held through the whole ceremony which gets really shaky, or when the reception starts Uncle starts to drink and forgets to film parts or most of the reception. I think it’s better to put this job in a professionals hand so you’re not mad at Uncle Bob for the rest of his life!
6.) Actually hearing the speeches, toasts and more that were made in your honor. Again, I will mention how quick the day goes by and sometimes these go by in a blur and they are hard to remember. Having the actual voice of the person speaking along with the laughs and tears of those listening to the speech is priceless.
7.) Getting to see the wedding from another point of view. Wouldn’t you love to be able to see the expression on your father as he walks you down the aisle. You will be focused on just making it to the alter without tripping and on the face of your beloved. Seeing the wedding as others got to see it is also pretty amazing!
8.) Being able to show your children how mom and dad’s life started out! Not to mention it’s a pretty good reminder of how much in love you were when the relationship gets a little rocky. A video is a great way to share this special moment with those that don’t exist, yet or to rekindle a romance!
9.) The number one regret of most couples after their wedding is not having hired someone to video the wedding. When sites like The Knot, Wedding Wire, etc. poll brides about their regrets after the big day they always mention how quickly the day flew by, how busy they were, and how much they didn’t realize they would of loved to be able to sit back and watch the day all over again. Try to prevent this regret by incorporating it into your budget early on!
10.) Video is one of the few items that you actually get return on your investment. Will people remember if you provided a wedding favor? Ahhh, probably not unless it’s a really over the top gift. Or if you had fancy chair covers on all of the seats? Not really. If cutting some of these items from your wedding makes room in your budget for a videographer than go for it! If you want to be able to re-live your wedding again and again video truly is the only way to go!
1.) Rent a Tent for an All Outdoor Location
If you are planning your wedding to take place where shelter is not readily available the most sensible idea is to plan for the worst by renting a large tent where both your ceremony and / or reception can be held. Even with great weather a tent provides shade for you and your guests and protection against wind and other elements.
2.) Consider Wedding Insurance and Keep a Phone Number of a Restoration Clean-Up Crew Handy
An event like a wedding can get quite expensive and while emergency situations don’t happen often they do happen! A few years back when the Platte River overflowed it’s banks here in Colorado quite a few wedding venues in the vicinity of the river lost their structures and or access to their venues by bridges washing out and more. Lots of couples ended up rushing to find new locations to hold their event since many guests had already bought and paid for their plane tickets to attend. Event insurance would alleviate the stress of coming up with money for new deposits on locations, because not all venues are quick to refund money in a timely manner. I also attended a wedding once where the entire facility flooded due to a quick and large rain storm. The groom had just happened to work for a restoration company and called his boss to have them come and clean up the hall so the party could continue. They had the whole facility cleaned up and back up and running for dinner and dancing in under an hour! Wow! While I know not everyone might have the same sort of pull with a restoration company, keeping a number of one near your venue close just might come in handy.
3.) Contingency Plan Information
If you have a back-up indoor location planned for if the weather is bad, it’s important for guests to have that information in advance. Including that information with the invitation is a great idea especially if the location is not on site to your original wedding location. If the venue doesn’t have an indoor location for a ceremony ask them for suggestions for places to use as a back-up plan nearby. Some ideas are non-denominational churches, clubs like Elks, VFW, or even a hotel with a nice lobby area. Paying a small fee to reserve a back-up location might be worth it even if you don’t end up using it.
4.) Write Out a Delayed Timeline of Events
Be sure to schedule enough time for each event planned that there is a little wiggle room for delays. Colorado is notorious for quick rain storms that blow over in a short amount of time. Write out a delayed time-line that maybe skips some reception events that are not overly important to you so that you can have a little extra time if a ceremony has to start 30 minutes late due to a rain storm. Give this timeline to someone in charge of helping so you can relax on your big day.
5.) Make Your Make-Up Rain Proof
Use waterproof mascara which will not only help keep your face looking fresh in bad weather, but in case you get a little teary eyed! Ask your make-up artist and hair stylist if they are flexible and can stay for touch-ups even if it’s just for some quick touch-ups right after the ceremony before you do your formal photos. I know most couples only allow for a short amount of time to do photos between the ceremony and reception so ask the make-up artist to stay and apply touch-ups where you are doing the photographs at rather than have you go all the way back to the “getting ready” room. It may not seem like a lot of time, but doing this can save 20-30 minutes of time.
6.) Scout Out Some Locations to Do Photographs If it Rains
Overhangs with decorative elements, Indoor staircases and more all work great for spots to take photographs if the weather isn’t cooperating. Be a little flexible with your photography timing as well. If for instance it starts to downpour right after you say “I do” and everyone goes rushing into the reception hall take a moment to go greet your guests while you wait for the rain to subside and then venture out to do your photos when the clouds have passed and maybe opt to do all the family group photos indoors so grandma doesn’t freeze!
7.) Bring Items to Help Facilitate an Outdoor Ceremony & Outdoor Photos in Bad Weather
Umbrellas make for cute props in wedding photos along with colorful rain boots. Some rental companies might even rent a lot of them for all of your guests. Ushers can be in charge of handing them out if dark clouds are looming. Have the men in your wedding party be gentlemen and let the ladies wear their suit jackets (also makes for a cute photo). If you are concerned about your dress getting dirty bring a white sheet or white plastic bag that can be tucked under the dress after it is fluffed out for photographs. Also include a tide pen in your bridal emergency kit to get out mud stains (I had to use this at my own wedding!) If your wedding is more of a “do it yourself” type of event make sure you bring a pile of towels to wipe down chairs if one of those quick rainstorms passes through and assign someone to help coordinate helpers to do that should you need it.
8.) Smile and Don’t Despair!
Cloudy skies make for really even lighting for photography. Guests don’t have to squint in photos and dramatic clouds, rainbows and more can add a depth to your wedding photos you wouldn’t otherwise have had. If you are flexible there will almost always be a time when the rain stops long enough to get some amazing photographs! And hey, they say it’s good luck if it rains on your wedding day!!
#1 – The Dress as Art
Buy a creative hanger or make your own and make sure your dress is out of the protective covering that you kept it in to get it to your venue. Have it setting out along with your veil, shoes, garter, jewelry and any other accessories that you would like your photographer to photograph. There are so many creative ways to make your dress the star in it’s own right: hang it with the bridesmaids dresses like in the photo above, tell the photographer to hang it outdoors or off a beautifully framed mirror. This is a great way to showcase your wedding gown.
#2 – Preparation Shots of Both the Bride & Groom
It used to be all about the bride, but not anymore. If you and your groom are getting ready at the same location or if you hired two photographers one can be with the bride and her gals and the other with the groom and his guys. Touch ups of the bride’s make-up, putting on the veil, etc. all make for interesting shots that tell the story of your special day. The men usually don’t take very long to get ready, but there are some great candid opportunities there as well, such as buttoning cuff links, straightening ties, toasting to the groom and even something that was unique about your wedding such as each groomsman wearing different color socks all make for fun elements to photograph.
#3 The First Time Others See the Bride
A reaction shot the first time your dad sees you in your dress or your bridesmaids checking you out in a mirror all make for emotional storytelling images. A great photographer knows this and will stay by your side as much as possible to make sure they get these special once in a lifetime moments.
#4 The First Time The Groom Sees His Bride
Whether this is a staged shot before the ceremony called a “First Look” because you want to have a quiet moment between each other before the festivities begin or you’re doing it because you are trying to knock out the majority of the formal photos before the ceremony or even if the first time he sees you is when you walk down the aisle these are great shots to get… Getting the expression of both the bride and the groom is made even easier with two photographers covering your ceremony! One will be concentrating on the bride’s big entrance and the other on the groom’s reaction.
#5 Close Up of the Hands During the Ring Ceremony
It’s always great to get a close-up shot of your hands as you are exchanging your wedding rings. A great photographer will do this unobtrusively using a longer lens either from the back of the ceremony site or from the side if there is room to do so without taking the focus of you as a couple.
#6 The Big Kiss
This is the shot of all shots to get! And different cultures, religions will have this at different points in the ceremony. If you are not doing the traditional big kiss at the very end before you are presented as man and wife let your photographer know when this is suppose to happen so they can anticipate the big moment and get this crucial must have shot! Another great suggestion is to ask your friends and family to not take photos at least during the ceremony and to leave it to the professionals. In these modern times everyone has a cell phone that takes photos and they also think it’s a great idea to pop up and take a photo just as the couple are about to kiss. I don’t know how many times I’ve been all set in the perfect location to take this shot only to have to move and not get the best photo that I could have gotten because someone decided to hop up in front of me. If you have your officiant say something in the beginning or just add a line to your wedding program something like: “We invite you to be truly present at this special time. Please, turn off your cell phones and put down your cameras. The photographer will capture how this moment looks — We encourage you all to capture how it feels with your hearts, without the distraction of technology.” I guarantee you won’t regret adding this small request to your wedding program!
#7 The Reception Hall Before Guests Enter
Make sure your photographer gets photos of how the reception area is decorated before the guests are allowed to enter, if at all possible. You spend a lot of time and effort deciding on a color theme, centerpieces, etc. and more than likely you won’t get a chance to see it until you enter and the guests are already seated. It’s a wonderful way to remember how beautiful everything was and to record your hard work!
#8 Fun Casual Photos of the Wedding Party
While every photographer should take a standard traditional pose of everyone looking and smiling at the camera. Couples getting married today enjoy keeping it lighthearted, fun and playful. It’s a lot more memorable for your wedding party if the last few photos taken in your formal session are creative and and fun to be a part of. There’s no reason wedding photos have to be stuffy! Choosing the right photographer who has experience with organizing and posing groups can also make this portion of the portraits go faster so you can get on to the party quicker; and who doesn’t like that?! You may be the type of person who hates this part of wedding photography and if so I implore you to still do a few group shots even if it’s just one shot of the entire wedding party. Without a designated time-frame to take some traditional wedding group portraits there’s no guarantee you will get a shot with some of the important people in your life ie. mom, dad and grandparents. I’ve spoken to a few couples who went with a photographer who only did photo-journalistic style coverage and their biggest regret was that they didn’t have any shots of their families or wedding parties. The ideal situation is to pick a person who can do both styles and do it well so you get the best of both!
#9 Romantic Shots of Just the Two of You
When planning out the time-frame needed for taking photos after your event don’t forget to schedule at least 20-30 minutes for photos of just the two of you alone without any one else except the photographer. It’s a lot easier to do some romantic poses without an entourage! Plus it’s a nice little break before you start schmoozing your guests again at the reception. These will probably be some of the most important photos taken the entire day and often times they are the ones couples leave little time for…. It’s always better to err on the side of caution and plan a little more time for formal photos then you think it will take because stuff can happen to push your timeline back. With a little wiggle room photos don’t feel rushed and hey you might even have some time to use the restroom in between!
#10 The Sunset Shot and/or The Send-Off Shot
If you are planning a grand send off at the end of the night and have budgeted to have your photographer cover your event until the end then a Send-Off shot is a great way to end any wedding album. If you plan on having a really long dance party and think you won’t have many guests left at the end to do a send off or you plan on the photographer being done earlier because of your budget than opt for a sunset photo instead (especially if you are doing a mostly outdoor event). Sunsets are the best time of day with the most amazing light for photographs and will give you some of the best photos from your day. Discuss it with your photographer beforehand and make sure he or she grabs you from the reception about 20 minutes before the sun is slated to go down… Even though I just mentioned the pitfalls of everyone having a smart phone above… there’s also an advantage for wedding photographers unlike we’ve ever had in the past… We can follow the weather by radar on our phones to see when there will be a break in the rain and there’s even an “app” for sunrise and sunsets in every part of the world! What an amazing time to be living in!