Most of us have been to a wedding where the couple getting married takes off right after the ceremony to do photos with family members, the wedding party and some photos by themselves. This happens and we don’t see the couple we are there celebrating for about an hour, there are a few different ways to alleviate the amount of time spent on these photos and I will list those really quick so that you have them as well, but this post is mainly to help with some ideas to entertain your guests if you have to do the bulk of your formal portraits immediately following the ceremony… So if you are looking for some fun and creative ideas to keep your guests busy while you are getting some important photographs taken please read on…
But real quick…. to take the least amount of time possible with your formal portraits after the ceremony here are three suggestions:
1.) Do a First Look with the Bride & Groom and schedule all of your formal portraits or a vast majority of them before the ceremony. This is for the couple that doesn’t care about the tradition of seeing each other before the ceremony. Often times it requires adding extra time with your photographer before the ceremony to ensure that you have enough time to do them before the ceremony is slated to start. You will also want to add a little extra wiggle room in case preparation and getting ready takes longer than expected. Plan on guests beginning to arrive about 30 minutes prior to the ceremony start time. You will want all of your photos slated to be done or just finishing up with the groomsmen at that time. If you don’t want to do a first look try and do at least the bride and bridesmaid photos beforehand and groom and groomsmen photos as well to get some of the formals out of the way.
2.) Tell everyone that you want to be in your photos that their presence is requested and when and where these photos will be taken, don’t assume that your aunts and uncles will stick around after the ceremony for photos… Give them a heads up beforehand… sometimes handing out a timeline at the rehearsal and/or putting something on your wedding website alleviates confusion and precious time looking for people who have wandered off. It doesn’t have to be a lot of details something like this (being specific to who you want and where you want them) –
3:30pm – All Family Photo of Bride’s Side by the Alter (all relatives are requested to be in the photos)
3:45pm – Immediate Family of the Groom’s Photos at the Front of the Building
Doing this one simple task can make the difference between family photos taking 20 minutes or an hour!
3.) In most cases couples will receive all of their digital images from their photographer or the very best of the group photos taken so with this in mind, it goes a lot faster if the photographer doesn’t have to stop every few minutes to let someone else take a photo of something they just took. If you have a limited amount of time to do formal photos…for example if you’re getting married in a Catholic Church and they gave you precisely 30 minutes to take photos after the ceremony before parishioners come into the sanctuary for confession. If time is absolutely of the essence, any deviation from the photographer’s job will effect the outcome of your photos and the amount you can actually take. It’s best if you as the couple just ask everyone else to put their cameras away and let the photographer do their job because it sounds better coming from the people paying for the photographer than the actual photographer themselves.
Most couples will usually still use the “cocktail hour” following the ceremony for the time period to take their photographs. Traditionally, this is the time that guests will mull around the venue, chat with other guests, eat appetizers and have a few beverages while searching for their seats for dinner. It’s also the perfect opportunity for you as a couple to put your personal stamp on the event by introducing some fun items to entertain guests and here are some ideas for entertaining those guests –
1.) Lawn Games or Table Games – Many companies rent out lawn games like the photo of “Connect” below, other items they might rent are large chess pieces, Jenga Blocks, Corn-hole and more. These are perfect for a laid back wedding with more of down home feel to it. Board games are also fun and can be used at more of an indoor location. Both ideas give guests who might not know each other a way to bond.
2.) Photo Booth – There are many companies in Colorado that offer the old school photo-booth with print on site capabilities. We offer a portrait station which is similar, but rather than print on site we just provide all the images along with your wedding photos and you can share them with your guests after the wedding either in digital form or print one out and mail it with your “thank you” cards. This option allows for more space for larger group photos and is less expensive than printing on site. (Print on site option are also available, but require an additional assistant and thus cost more). We’ll include props for no additional charge (only available with a 2-photographer package).
3.) Live Band or Musician – If you already are having a live musician for your ceremony you can see if they will stay through the cocktail hour to give your guests a more unique experience. I’ve been to some events that just hired a musician for the cocktail hour. A musician like a piano player, flutist, or bagpiper would be great for just that.
4.) Hire an Entertainer – Examples: A Magician, A Celebrity Impersonator, A Belly Dancer, Etc. I’ve seen Frank Sinatra impersonators belt out tunes and walk among guests during the cocktail hour, belly dancers, and even balloon artists hired to entertain at a wedding with a lot of children. A medieval themed wedding with fire jugglers would be amazing to see! Anything that really sets your event apart from others is awesome!
5.) Interactive Food Stations – Examples: Make Your Own Cupcake, Make Your Own Omelette (great for a morning wedding), Roast S’mores Over a Fire, Wine or Beer Tasting Station, Etc. Nothing is more Colorado than camping, so as a nod to that, let guests do their own S’mores either during the cocktail hour or as a late night snack over a fire pit or fondue pot. Setting up fun food stations with exotic foods is also a great way to incorporate the food tastes of a couple. Watching a chef flambe’ something is always fun!
6.) An Interactive Video Booth Where You Can Leave Messages to the Bride & Groom – Here’s another one we will offer if you are doing a two person videographer package for no additional cost. This way you have a videographer to go with the guys and one with the gals while they are getting ready and to get more angles of the ceremony. Then one videographer goes with the couple while they are doing photos while the other sets up in a quiet area as guests enjoy the cocktail hour to get “well wishing toasts” from the majority of guests before dinner. Do this in lieu of a guest book and you’ll be glad that you did!
Having a smaller more intimate event can sometimes be the best way to spend your Big Day as Cyndee & Sammy found out on an extra warm day in February! We lucked out with 60 degree weather in the middle of Winter for this event and were able to get all of the formal photos completed before this sunset wedding. This simple one room, park and recreation location is for super small events. It has a lovely fireplace to stage your ceremony in front of in the colder months or you can also utilize the gazebo outside when it’s warmer. We used the gazebo to set-up a first look for Sammy & his bride before we got into all of the other portraits. It was a beautiful quiet moment that the two got to share before the craziness of the wedding started!
Images from the couple’s cozy ceremony.
A couple reception shots… The first time I’ve ever seen the groom smash cake in his own face during the ceremonial cutting and feeding of the cake! Absolutely priceless!
It was a great day spent with close friends and family to this obviously very much in love couple! Thanks for having me be a part of your event!
Highlight video from Natalie & Adam’s budget friendly wedding at Crystal Rose on Lookout Mountain.
Highlight Video from Dennis & Cassie’s Fall Wedding at Boettcher Manison!
Again a little behind on the blog postings with all of the events we covered in December, but really excited to share this end of Fall wedding at Willow Ridge Manor of Mary & Mike. It’s amazing to me how different the venue photographs every time we are there due to the time of year, lighting etc. The sun goes down a lot quicker in November than it does in July so just gives all of the photos a completely different feel to them. Still beautiful just sort of more dramatic in my opinion! These two were so cute with their “nerdy” theme. I loved the beakers and text books that they used not only for their centerpieces, but also their cake display. They also put candy in test tubes for their guests to grab on the way out the door. It totally fit their personalities! Check out the photos below!
Here are photos from this amazing outdoor ceremony location!
Love, love this angle of the first kiss! Special request from the bride and only an angle you can get if you hire two photographers!
Wedding party photos and some of the couple alone….
Getting into the reception photos with some more detail shots of this adorable wedding!
Here’s a shout out to all the amazing wedding vendors that made this possible: Venue – Willow Ridge Manor, Catering – Rocky Mountain Catering, Disc Jockey – The DJ Guy, Cake & Flowers – King Soopers, Lighting – Firefly Event Services, Transportation – Premier Charters, Onsite Childcare – The Nanny Brigade.
It had been a number of years since I’ve covered a wedding at The Crystal Rose on Lookout Mountain. It was great to be back for this Fall wedding in October. Crystal Rose is a venue that is almost all inclusive. They provide the location, catering, DJ and I think even some of the decorations for an affordable price. It’s not a very large venue so it is for small wedding guest counts. It does also have a room for both the bride and groom to get ready on the premises. An outdoor ceremony spot with an indoor facility for receptions.
A lovely outdoor ceremony site has guests seated in front of a gazebo where the couple can exchange their vows. A few Fall colors peeked through in the background as well!
Taking photos of the wedding party before the ceremony and just the couple at a Lookout Point with a mountain view just down the road from the venue, just in time for Sunset photos!
Making a grand entrance at the wedding reception along with first dance and toast shots! Congratulations, again Natalie & Adam on your Special Day!
Almost every girl dreams of having a spectacular wedding when they are little. Maybe for my age range seeing Princess Diane’s big day televised created an idea in our heads about large elaborate affairs with cathedral length gowns! Whatever it is was we all have some idea of what we want, but when it comes to actual execution and spending the money than we can’t always afford it. I’ve helped a few friends keep their dream weddings in the realm of something they can afford without having to take out a loan so I thought I would also give a few tips to those looking to keep their wedding at $10,000 or less. Here are some ideas –
1.) The First Big Expense is the Venue! If you blow your entire budget on this then you won’t be able to afford much else so I think the trick to this is to be open to many possibilities. In Colorado the most expensive venues are going to be the most beautiful and probably in the mountains. So if you dreamed of getting married on a mountain top, but can’t afford Vail prices then here are a couple ideas.
Sapphire Point in Dillon, CO – This is an overlook point in between Silverthorne & Breckenridge that looks over lake Dillon. It has a stunning view which is amazing for photos and right now only costs $120! Here’s some of the downsides: 1.) It’s an incredibly small area so you can’t have a lot of guests. 2.) You can’t do a whole lot of decorating, etc. 3.) It’s still remains open to the public so you can have hikers and other lookey loos walk through the middle of your ceremony. If you’re having a small event and are willing to deal with some of the pitfalls it’s an amazing place to hold your wedding ceremony!
State & City Parks – There are a lot of amazing places to hold weddings in the city parks that won’t cost an arm and a leg. City Park Pavilion, Washington Park Boat House and Cheeseman Park are just a few that I know of in Denver. Again one of the things that you can not avoid using one of these locations is that the parks remain open to the public while you are hosting your event, but at these locations I tend to see most park goers avoid the party out of respect for the people getting married. The costs of the Denver parks have gone up over the years, but are still going to be less than a facility that caters specifically to weddings.
A Private Residence or B&B – Do you know a friend or a relative with a rather large property that can host your event? I’ve covered weddings in back yards of all shapes and sizes! One couple got married at the Denver Botanic Gardens and held their reception in the back-yard of their modest ranch style home. Another held their ceremony in their parents’ lovely landscaped back yard complete with ponds, trellis, etc and then had their reception at the Wheat Ridge Recreation Center’s Ballroom. Rec Centers are very inexpensive and sort of a well kept secret!
2.) The Food – The next big expense you will have outside of the venue and sometimes it’s more than the venue itself is the food for all of your guests. I’m not going to lie… catering is expensive! And before you start complaining about how can these places charge so much you have to be in their shoes for once. It costs a heck of a lot of money to stay in business as a caterer! And really great companies fold under all the time because they underestimate the amount of money it takes to stay in business. They have to keep large insurance policies to cover everything from the damages they could possibly do at the facilities they work at to if their employees get hurt on the job! Then there are wages, food costs, food waste, breakage of china, etc. All of these things have to be taken into account and when it’s all said and done the profit margins are actually pretty low. You do get what you pay for, so the more expensive the company is, probably the food and service is going to be better. In order for an employer to be able to get really good workers they have to be able to compensate their staff really well. If I was going to budget for anything it would be for this service (right after photography! LOL!) because you don’t want to have to worry about the food on your wedding day! If however it just isn’t in your budget here are some ways to cut the corners.
Pot Luck Wedding – I’ve covered a few weddings where either the family of the couple cooked the meal or guests were requested to bring a dish to share. It’s by no means glamorous, but it gets the job done! If you have a venue that will allow this and you also have a person that can act as your contact person (not yourself, it’s a great job for an aunt that wants something to do) then by all means go for it. A potential issue would be having duplicate dishes so maybe a sign-up sheet for requested items would be best.
Barbecue – A company that caters BBQ is usually going to be on the lower end of per a plate pricing. Most of these companies might not provide servers for their meals so you may have to hire a staff of some kind to serve the guests. But here is another idea… sometimes youth programs have some sort of service where they can provide young adults to help serve your meal for less than hiring a company. Check out 4H and scout clubs or even your churches youth group. Some of these groups might even just do it for a small donation to their organization!
3.) Decorations & Floral – In my opinion this is where you can cut the most money from your budget. Is it nice to have elaborate centerpieces on all of your tables, sure! But is it needed? Absolutely not. While I’m kind of tired of seeing the trendy “mason jars” at every wedding that I’ve covered for the past few years there’s a reason people use them… they are cheap and can be filled with almost anything!
Other ideas for saving on decor is to check out Recycled Wedding Facebook groups where previous couples go to sell slightly used wedding decor. I’ve seen some pretty great deals on some amazing items. Everything from an entire paper flower flower wall built for a photo-booth backdrop to wedding gowns are on these sites! Craigslist, Ebay, Let go etc. are also more great resources for used decor. Keep an eye open for coupons to fabric and hobby stores. Hobby Lobby almost always has a 20% coupon on their website so if you download it before you go shopping for decor in their wedding aisle it can help save you some!
Floral arrangements – Now this is something I would never tackle myself because I just wouldn’t be very good at it, but I’ve seen some amazing floral arrangements done by crafty family members and even brides themselves! If you’ve done this before than by all means go for it. What you should not do is think you can do this if you’ve never done it before and wait until the night before the wedding to put the flowers together! Bad, bad idea! I’ve seen this on more than one occasion and while an ugly floral bouquet will not ruin a wedding. It’s better just to put this stress on someone else. Some people even do fake silk flowers. The benefits to these is you can do them months in advance prior to your wedding and not have to worry about them wilting. Here’s an idea I did for my own wedding to save money. Skip the bridesmaids bouquets all together and do a tasteful flower for the hair and have them hold something else like a parasol!
4.) Cake – Ten years ago at the first bridal show I went to I got a quote for over $1000 for a small cake and I nearly cried… it’s cake for pete’s sake! But there must be a market for it because the company is still in business. Prices for cakes are all over the place. And again this is something you either spend a lot on or nothing if your grandma insists on making it for you! Just make sure that if someone wants to gift you a cake they know what they are doing. Ways to save on your desert… Buy it from a grocery store. Bakeries at grocery stores will make wedding cakes. I’ve seen some great ones and then some not so great ones. It might be good to get one of their $20 party cakes to sample it first before making a decision. Do a small cake for just you two to cut for photos and then do cupcakes for the guests. This might even save you a cake cutting charge with your caterer since they wouldn’t have to cut it up for you!
5.) Music & Entertainment – Because my husband is a DJ I’m sort of biased in this area… In most circumstances do not skimp in this department! I’ve seen many weddings where the couple chose to do something like iPod for their only musical entertainment or chose to not have any music at all. The only time I’ve seen this successful is for elopements or small 20 person weddings where they were going to do a daytime ceremony and maybe have brunch afterwards. If you want your guests to stick around and enjoy themselves you need someone to run the music for your event. The bonus also is they are there to make announcements and facilitate the reception events.
Live music is awesome, but in most cases it will be more expensive than a DJ. If you are planning to do a DJ for the reception and let’s say a string quartet for the ceremony that’s also a great idea, but be aware the cost to have a DJ play recorded string music at your ceremony will be far less than having to pay four musicians and you may still need to pay a DJ to be there for a sound system anyways so that your guests can hear the officiant. You may even feel like your crowd is not really a dancing crowd, but they may surprise you! It’s better to have entertainment than to have nothing at all. If you are interested in finding out more about the discount we offer for booking Photo, Video & DJ together please contact us!
6.) Photography & Video – And this will be my last piece of advice for the budget bride. I understand that prices are all over the place again for photographers and videographers and nowadays you are really going to be able to find someone in almost every budget. Again the old adage that you get what you pay for still rings true. Someone in the hundreds of dollars price range rather than the thousand of dollars price range is either very inexperienced or they don’t value the work that they do. I’ve been in the business for 17 years. There is no way I would still be doing what I do if I was even in the $500 price range for a full 6 hour or more wedding because it’s just not sustainable for the amount of work that it is involved. I would have to be doing 4-5 weddings a week at that price point to pay my bills and couple’s would be waiting 5-6 months for their images because of all the work I do in post production. Not to mention I would burn out doing that for more than a year! So again, someone charging that low of an amount might not be doing anything to enhance their photos either after the wedding. While people who hire us may only see us for the 6-8 hours that they hire us for the day of their event there is many, many more hours of work on the front and back end of the actual wedding probably close to 40 hours of work per a wedding or more. Take out the cost of products included in your packages as well as the costs of someone legitimately in business and not just some fly by night such as insurance and taxes and again the profit margin can be low. All things to consider when shopping for a photographer.
So how can you save money with these services…. Look for someone in your budget range, but be open to going a little over if you really like their work and they have a lot of experience. Don’t be afraid to ask questions. For instance if you like a package that they offer, but maybe not one of the items that comes in it ask them if they are open to substituting something else in place of the item you don’t want. It also doesn’t hurt to ask for discounts, the vendor may say no, but again it doesn’t hurt to ask. Do you offer military discounts or weekday wedding discounts or an incentive if we use you for both services? And don’t discard a photographer just because they don’t offer discounts. Maybe a vendor might charge a travel fee to travel 100 miles to your event and you don’t want to pay travel fees, but maybe they are less expensive than photographers in the area you are getting married in.
And do hire a photographer even if it’s a cheap one! Don’t just rely on wedding guests to take and send you their photos. Treat guest photos as bonus photos not your main ones! Whenever I talk to a bride who didn’t hire a photographer their biggest regret was not having some professional images to remember their day even if you can only afford a photographer for two hours which would cover the ceremony and some formal portrait afterwards you should do it! I do a few of these type scenarios a year, but here’s my stipulation for these bookings. I won’t book them on a Friday, Saturday, or Sunday during prime wedding months three – six months out from your event as I need to fill in clients willing to pay my full price first. If I still have availability a month or two out from your event or you are getting married on a weekday I’m more likely to do a short hourly charge. Again it doesn’t hurt to ask…
One last thing skip the disposable cameras on the tables… that’s so 80’s & 90’s and a waste of money. In this day and age where everyone has a smart phone with a camera that takes better photos than a disposable film camera that costs money to develop it’s better to utilize their cell phones. Create a hashtag for finding photos through social media networks. Set up a “drop box” that friends and family can upload their photos to you after the wedding or if you still have some family members that are “old School” that at least know how to burn a disk or transfer photos to an USB drive provide those items for your guests along with a self addressed stamped envelope so they can mail them to you after the event!
Happy Wedding Planning! You can keep it within your budget!
This was the first time I was privileged to cover a wedding at the Spruce Mountain Ranch in Larkspur, Colorado. Wow! What a venue! Beautiful facility and views. Katey & Joe had a fabulous all outdoor event at this Ranch. Check out the clip above to see their amazing wedding!
Dennis & Cassie’s Fall wedding at Boettcher Mansion was a beautiful event that matched the personalities of the couple. It was elegant with touches of rebelliousness with their “Skate and Lace” theme. The groom is really into skateboarding so we made sure to do a few photos of him with his buddies on skateboards. And even though the bride still wanted the lacy wedding gown she found lacy tennis shoes to match, which were super cute and I imagine much more comfortable than high heels! In fact the entire wedding party wore vans on their feet!
Because their wedding was late in the season when the sun goes down earlier, the couple chose to do a “first look” rather than the traditional wait and see each other when the bride walks down the aisle. There’s a couple advantages to doing the first look. First, it can sometimes calm the nerves to see each other before all the guests are present and it’s a beautiful moment to have photographed. Second, it allows you to plan to do some if not all of the formal portraits together that you have planned before the ceremony. If you are having your ceremony close to sunset time then it’s a good idea to do this so you can have more photos taken with available light. And third it may allow you to spend more time with your guests. Some couples that have chosen to do their first look may even get all of their photos done so they can mingle with their guests during cocktail hour instead of taking photos! We took advantage of the time afterwards at Dennis & Cassie’s wedding to travel a short distance to a lookout point that has an amazing mountain view to take more photo of just the two of them!
Boettcher Mansion has a beautiful patio to host your ceremony on connected to the reception hall. It’s a lovely spot that feels like it’s in the middle of the woods. This venue is one of the closest venues to Denver where you can get the outdoor mountain feel with an approx. 30-40 minute drive from most locations in Denver. I loved how Cassie & Dennis incorporated personal touches in their ceremony such as “tying the fisherman’s knot” and bubbles when they walked back down the aisle since they were not having a grand send-off at the end of the night.
We lucked out at this event that the rain held out until just as we took our final posed photo of the night. The image above that you can see the droplets of rain in. It made for a very striking image! What an amazing event! I’m so happy for these two! Best wishes! You highlight video is also forthcoming!
It ended up being the perfect Fall day for this wedding in Morrison, Colorado at the Historic Morrison Church. Tatiana and Michael had a beautiful and lovely event complete with Irish touches! The mother of the groom made the child’s size kilts that were so adorable! And the bride did all of the floral arrangements herself. I really love covering weddings here because they end up being some of the sweetest and simplest events. The location is a small chapel with room for maybe 100 patrons which limits your guest count to close friends and family making it very romantic.
We were getting a little nervous about storm clouds moving in from the West at the conclusion of the ceremony so the bride and groom decided to go with plan “B” for taking more photos of just the two of them afterwards. We had originally thought about doing the photos downtown Morrison and at a park just West of town, but with the rain looming I’m glad we decided to stop at another park that I knew of to the East of us on our way to the reception at the Irish Rover in downtown Denver. We ended up being at the park at just the right time to catch some amazing sunset shots and these were some of my favorite photos of the day.
The bride had two surprises for her groom on their special day and both were musical in nature. The first was an Irish String band that played music at the chapel and the second was a bagpiper that played their grand entrance at the reception and both were a perfect fit for this event! I did also really like the reception being held at this Irish bar. It was defiantly not a typical wedding reception because of the location and size of the room, but again worked for this event and the couple’s theme. And kept everything cozy and intimate.